It is a common misconception that it’s easy to organise an event. In reality, a successful event requires a large amount of preparation, and it’s more complicated than it may appear at first glance.

In recent years attendees expect more and more from events, whether it be a conference or exhibitions. This makes it all the more important to put the time and effort into planning to make sure that rising expectations are met and exceeded. In short they are expecting a lot – and they will let you know if you don’t deliver. We’ve put together a list of the most important advantages of using an events management company.

Cost reductions

It’s easy to break the budget when you organise an event. It is vital to stay focused on understanding how much you have and what you can afford. A good event management company will be realistic on how much things will REALLY cost – not just how much you hope they will.

Ultimately, the best deals are always going to be available through contacts. Event management companies have plenty of contacts in a range of areas, whether it be food, decorations or entertainment. This relationship entitles them to a discounted price, which is to your financial gain.

Time Saving

Outsourcing your event to a team of professionals ensures that your employees aren’t tied up for weeks or months planning an event and learning how to do things from scratch so that they can remain focused on their own core roles.

Chances are that your employees are not experienced in every area, meaning that the planning will take significantly more time than an expert would to do the same task. An experienced events management company has access to an array of reliable tools and proven suppliers. This avoids the time consuming need for suppliers to be researched, references taken, and payment terms to be negotiated.

Stress free(ish)

Often deemed the biggest benefit is the reduction of stress. Knowing that the event management company is at hand should any problems arise leaves you with less to worry about. Let’s say that you order a projector for the event and it doesn’t arrive in time or doesn’t work. Event planners will have access to backup services and will know when to use them and it becomes 100% their responsibility to get things sorted out.

Business clients appreciate attention from their hosts. During an event they are open to building relationships and planning future business endeavours. An event management company gives you the opportunity to relax, enjoy the event, and, most importantly, network with attendees.

Knowledge and experience

Event managers will suggest ideas, fill in the gaps, and make improvements to the event based on best practice and experience. This is invaluable when it comes to planning an event. They can easily access avenues which may not be readily available to you through contacts. To make your event a success, they will know what themes and designs will work best to engage your attendees because being on trend is their job.